If you’re looking to improve company communication and collaboration in a remote setting, there are a few things you can do to get started. Some of the ideas are to schedule regular, daily calls, convert in-person meetings to video meetings, and keep track of meetings and appointments.
Scheduling regular daily calls
One of the best ways to boost company morale is to schedule regular face to face meetings. Whether your employees are based in the same office or on different time zones, you can’t be everywhere at once. Having a one on one with your employees can be a great way to catch up on projects, discuss future plans, and just get your mind off work. In fact, it’s a win-win situation for everyone.
Fortunately, you can do this without having to leave your desk. For example, you can hold regular meetings over videoconference. Alternatively, you can use an online platform or mobile app to coordinate schedules. If you are the type of employee who is a bit of a perfectionist, you might consider using a hybrid approach, in which you have some face to face meetings and others not. You might also want to look into virtual gift cards as a means of showing your employees how much you value their contributions.
Converting in-person meetings to video meetings
Converting in-person meetings to video meetings is a great way to improve company communication and collaboration in a remote setting. In fact, it’s probably even more efficient than face-to-face communication in the office.
Depending on how your organization works, you may need to think about different types of virtual meetings. For instance, you might want to set up a weekly check-in meeting. This is a great way to check in on the team’s progress and discuss issues that may be hindering productivity.
Another type of meeting is a group wellness meeting. Having employees see each other’s faces on the screen can ease loneliness and increase engagement. However, this type of meeting can be difficult to hold. You’ll need to ensure a stable WiFi connection so that everyone can participate in the meetings without disruptions.
In addition, you may need to make sure you’re using the right communication tools. Email is a common choice, but it’s not the best option for urgent communication. A better choice would be instant messaging apps.
Keeping track of meetings and appointments
In a remote work environment, it can be hard to keep track of everything. Luckily, there are apps and tools that can help you out. Keeping a tab on your team is a great way to increase productivity and improve your overall work-life balance. Whether you’re a manager or just a remote worker, there are tools that can help. Here are a few that you should use.
One of the more important steps to take is to determine what kind of communication platforms are most appropriate for your team. Some examples include Slack, G Suite, and Zoom. By default, these services should make all of your company data easily accessible. This makes it simple to schedule meetings, share documents, and snag information about your employees in real time.
The first step in improving your remote communications is to set up a meeting schedule. Keep in mind that your teams are spread across the globe, so time zones should be factored in. For example, you may want to start meetings at a certain hour of the day, and you may want to limit the number of meetings per week. You may also need to check your calendars to ensure your team members are available for the scheduled call.
Creating an environment where remote workers thrive
Effective communication and collaboration in a remote setting is critical to a successful company. If your team is struggling to communicate, there are a number of simple solutions to help your organization overcome the challenges that are common in this type of work.
Effectively communicating and collaborating with a remote team requires the willingness to listen. In addition to listening, leaders must be able to set clear expectations and give teams accountability for delivering on their objectives. It is also important to maintain a value-based culture.
When working in a remote environment, employees are exposed to different cultural norms and values. This creates a risk of social distancing. Developing a sense of belonging and value-based leadership can improve employee engagement.
Employees in a remote setting will be more likely to feel needed. This is a great way to reduce stress and encourage more productivity. However, remote workers may face additional stress from the work-life balance issues that can arise.